Effective date: 2 September 2026
Neomics Research Foundation (“Neomics”, “we”, “us” or “our”) respects privacy and is committed to handling personal information responsibly, transparently and only for legitimate purposes.
This Privacy Policy explains how personal information may be collected, used, stored and disclosed when you visit or interact with the Neomics website at https://neomics.org/.
This Policy applies to information collected through the website and related communications initiated through the website. It does not automatically apply to information collected through separate research studies, programmes, employment processes, institutional engagements or third-party platforms where a separate privacy notice or agreement applies.
1. Information We May Collect
Depending on how you interact with the website, we may receive information such as:
- your name;
- email address;
- telephone or mobile number;
- organisation or institutional affiliation;
- information contained in enquiries, correspondence or other communications you voluntarily provide;
- information you provide when requesting information, collaboration or institutional engagement; and
- certain technical information that may be generated when you access a website, such as browser, device, network or security-related information, where such information is made available through website, hosting or security systems.
We do not seek to collect personal information that is unnecessary for the purpose for which it is provided.
2. How We Use Personal Information
We may use personal information for purposes including:
- responding to enquiries and communications;
- communicating with researchers, institutions, civil society organisations, partners and members of the public;
- considering research, collaboration and institutional engagement requests;
- operating, maintaining and securing the website;
- preventing misuse, abuse or security incidents;
- improving the website, its information architecture and user experience;
- maintaining appropriate organisational and administrative records; and
- complying with applicable legal or regulatory requirements.
We do not use personal information for purposes materially incompatible with the purpose for which it was provided without an appropriate basis for doing so.
3. Legal Basis and Applicable Data-Protection Requirements
The legal basis for processing personal information will depend on the circumstances and the nature of the processing.
Where applicable, processing may be based on consent, a lawful purpose recognised under applicable law, compliance with a legal obligation, or another legally permitted basis.
India’s Digital Personal Data Protection Act, 2023 and the Digital Personal Data Protection Rules, 2025 have been notified with a phased commencement framework. This Policy therefore does not represent that every provision of that legislation is presently operative. Neomics will review and update its privacy practices as applicable provisions come into force.
4. Information Submitted Through Communications
If you contact Neomics by email, telephone, LinkedIn or another communication channel identified on the website, we may retain the information necessary to understand, respond to and appropriately manage your communication.
Please do not send sensitive, confidential or unnecessary personal information through general website or email communications unless it is specifically requested and an appropriate communication process has been provided.
5. Cookies and Similar Technologies
The website may use cookies or similar technologies required for website functionality, security, performance or other enabled features.
The types of cookies or similar technologies used may change as website functions and third-party services are introduced, removed or updated.
Further information about cookies and similar technologies will be provided in Neomics’ Cookie Notice/Policy.
6. Third-Party Services and Links
The Neomics website may contain links to third-party websites, platforms or services, including professional and institutional platforms.
Those third parties operate under their own terms and privacy practices. Neomics is not responsible for the privacy practices, security or content of third-party websites or services.
Where third-party service providers are used in connection with website hosting, security, communications, analytics or other website functions, information may be processed by those providers to the extent necessary for the relevant service and subject to applicable contractual, technical or legal safeguards.
7. Sharing and Disclosure of Information
Neomics does not intend to sell personal information.
Personal information may be disclosed where reasonably necessary for legitimate organisational purposes, including to:
- service providers supporting website hosting, security, communications or technical operations;
- professional or institutional service providers where necessary for an engagement;
- competent authorities or public bodies where disclosure is required or permitted by applicable law; or
- other persons where disclosure is authorised by you or otherwise permitted by applicable law.
We seek to limit disclosure to information reasonably necessary for the relevant purpose.
8. Data Security
Neomics takes reasonable organisational and technical measures appropriate to the nature of the information and the circumstances to help protect personal information against unauthorised access, misuse, alteration, loss or disclosure.
However, no internet transmission, electronic storage system or online service can be guaranteed to be completely secure.
9. Data Retention
Personal information is retained only for as long as reasonably necessary for the purpose for which it was collected, for legitimate organisational requirements, or where retention is required or permitted by applicable law.
Retention periods may vary depending on the nature of the information, the purpose of processing, legal or regulatory requirements, security considerations and the need to establish, exercise or defend legal claims.
When personal information is no longer required, Neomics will take reasonable steps to delete, anonymise or otherwise appropriately dispose of it, subject to applicable retention requirements.
10. Your Privacy Choices and Requests
Depending on applicable law and the circumstances of processing, individuals may have rights or choices concerning their personal information, including rights relating to access, correction, updating, deletion or withdrawal of consent where applicable.
Requests or questions concerning the processing of personal information by Neomics may be submitted using the contact details below.
Neomics will consider and respond to such requests in accordance with applicable law and the nature of the request.
11. Children
The Neomics website is not specifically directed towards children.
We do not knowingly seek to collect personal information from children through the website for purposes that are not appropriate or permitted under applicable law.
If you believe that a child has provided personal information to Neomics in circumstances where it should not have been provided, please contact us so that the matter can be reviewed and appropriate action considered.
12. Changes to This Privacy Policy
Neomics may update this Privacy Policy from time to time to reflect changes in:
- website functionality;
- organisational practices;
- technology or service providers;
- applicable legal or regulatory requirements; or
- data-protection requirements and their phased implementation.
The updated version will be published on this page with a revised effective date where appropriate.
13. Contact Us
For questions, privacy-related enquiries or concerns regarding the processing of personal information by Neomics, please contact:
Neomics Research Foundation
Email: info@neomics.org
Website: https://neomics.org/
Please include sufficient information to enable us to understand and respond to your enquiry.